Full-Service Travel & Event Concierge

End-to-end travel and hospitality coordination for brands, agencies, and production companies moving groups of any size.

Limousine Connection manages every detail of the travel experience for brands, agencies, and production companies — whether you're moving 20 executives or 350 creators. From flight booking and hotel blocks to on-site coordination and last-minute changes, we handle the logistics so your team can focus on the event.

What We Handle

Flight Coordination

Booking & Access

• Lowest fare search including entertainment rates with select airlines
• Best seat assignments secured at time of booking
• Travel profile management (DOB, Global Entry, seat preferences)
• Coordination of media bags and oversized luggage

Changes & Disruptions

• After-hours service for urgent changes
• Monitoring schedule changes and handling rebooking for weather delays and missed connections
• Secure refund waivers for documented errors, emergencies, or extenuating circumstances
• Name-change waivers when possible

Reporting & Credits

• Track and apply unused tickets and hold residual value on file for future credit
• Monthly air reports provided
• Arrival and departure lists and any custom report needed

Hotel & Accommodation

Block & Rate Management

• Research best hotel options near venue or activation site
• Negotiate discounted entertainment, preferred, select, and Virtuoso rates
• Complete room block coordination and management
• Credit card authorization handled on behalf of client

Guest Experience

• Rooming list and rider coordination
• Pre-register all guests and ensure key packs are prepared in advance
• Lead artist upgrades and VIP room assignments based on room count
• Room drops coordinated and executed on-site

On-Property Management

• Hotel advance with introduction to on-site hotel lead
• Dedicated liaison between your team and hotel throughout the stay
• Issue resolution and compensation requests when justified
• Folio sent to client once group checks out

On-Site Concierge

Concierge & Event Support

• Dedicated concierge as liaison between client, hotel, and vendors
• Travel itinerary creation and distribution
• 24-hour support for updates, changes, and last-minute needs
• Flight, rental car, and ground coordination in one place
• NDA-compliant team with entertainment industry experience

Ideal For

• Brands and agencies managing group travel for activations and campaigns
• Production companies moving talent, crew, and executives
• Entertainment industry events — studios, streaming, sports
• Corporate offsites, conferences, and large-scale events

We'd love to learn more about your project and how we can support it. Reach out to our team for a custom travel plan.